What Does I9 Form Look Like?

The I-9 form, or Employment Eligibility Verification form, is a straightforward document divided into three main sections, each designed to collect specific information about an employee’s eligibility to work in the United States. Here’s a general description of what each section looks like and what it includes:

Table of Contents

Section 1: Employee Information and Attestation

Employee’s Personal Information: This part requires the employee to fill out their full legal name, other names used (if applicable), address, date of birth, and email address and telephone number (optional).
Attestation: The employee must attest to their citizenship or immigration status by selecting one of the following categories:
1. A citizen of the United States
2. A noncitizen national of the United States
3. A lawful permanent resident (Alien Registration Number/USCIS Number)
4. An alien authorized to work until a specific date (Alien Registration Number/USCIS Number or Form I-94 Admission Number and, if applicable, foreign passport number and country of issuance)
Preparer and/or Translator Certification (if applicable): If the employee uses a preparer or translator to fill out the form, that individual must certify that they have assisted in the completion of Section 1.
Employee’s Signature and Date: The employee must sign and date the form to affirm that the information is true and correct.

Section 2: Employer or Authorized Representative Review and Verification

Document Review: The employer (or authorized representative) must physically examine the documents provided by the employee from List A (documents that establish both identity and employment authorization), or one document each from List B (documents that establish identity) and List C (documents that establish employment authorization). The employer must record the document title, issuing authority, document number, and expiration date, if any.
Employer’s Certification: The employer must certify that they have examined the documents and that, to the best of their knowledge, the documents are genuine and relate to the employee named on the form. This section includes the employer’s business or organization name, the first day of employment, and the signature and date from the employer or authorized representative.

Section 3: Reverification and Rehires

Reverification and Rehires: Used for updating and re-verifying the eligibility of employees who are rehired or whose employment authorization requires re-verification.
Updating and Reverification: The employer must complete this section when the employee’s employment authorization or documentation of employment authorization has expired (reverification), to reflect the continued employment authorization. Employers are also required to complete this section if they rehire an employee within three years of the date that the Form I-9 was originally completed.
Employer’s Signature and Date: Just like in Section 2, the employer must sign and date this section.

Layout and Design

Form Design: The form itself is designed for practicality, with clear labels and enough space to fill in the required information. Instructions for completing each part are provided on the form itself and in detailed instructions that accompany the form.
Digital Versions: Many employers now use an electronic I-9 form that follows the same structure but allows for digital completion and signature.

The form and detailed instructions for completing the I-9 are always available for download from the USCIS website. It’s important to use the most recent version of the form to ensure compliance with current legal requirements.