The I-9 form, or Employment Eligibility Verification form, is crucial for verifying an employee’s eligibility to work in the United States and requires specific signatures from both the employee and the employer (or an authorized representative). Here’s who can sign the I-9 form:
Employee’s Signature
- Section 1: The employee is responsible for completing and signing Section 1 of the I-9 form. This section asks for personal information, including their legal status regarding eligibility to work in the U.S. Employees must complete and sign this section on their first day of work or earlier.
Employer’s Signature
- Section 2: The employer, or an authorized representative designated by the employer, signs Section 2. This section involves verifying and attesting to the authenticity of the employee’s eligibility documents. It must be completed within three business days of the employee starting work.
- Section 3: This section is used for re-verifying an employee’s eligibility when their work authorization expires or when rehiring an individual within three years of the date their original I-9 was completed. The employer or the authorized representative also signs this section.
Authorized Representative
- Employers can designate an authorized representative to complete and sign Sections 2 and 3 on their behalf. This representative can be anyone the employer designates and does not need to have specific qualifications. Common examples include HR representatives, managers, or a notary public (not for notarization, but only as a representative).
Key Points
- Responsibility: The employer is ultimately responsible for the accuracy and verification of the I-9 form, even if they designate someone else to fill out and sign it. The designated representative acts as the employer’s agent, and any errors they make are attributed to the employer.
- No Notarization Required: It’s crucial to note that the I-9 form does not require notarization. If a notary public is used as an authorized representative, they should not affix a notarial seal on the form, as their role is to verify document authenticity, not to notarize the form.
Signing the I-9 form correctly is essential for compliance with U.S. immigration and employment laws, ensuring that all employees are legally authorized to work in the U.S.
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